Matt Jones, our Audit & Accounts Manager and Innovation Lead at LWA, explains what Vault does and why we believe it will be incredibly useful for business owners and finance teams.
What is Dext Vault?
If you already use Dext Prepare to manage receipts and invoices, you’ll know how much time it saves. This new feature, Vault, takes things a step further.
Dext Vault is a centralised digital storage system for any and all financial documents - not just those that flow through your bookkeeping software. For example:
- Contracts
- loan agreements
- insurance documents
- supplier T&Cs
- and much more – all stored in one secure place, and easily searchable with the help of built-in AI.
This gives you a complete picture of your business’s financial data, helping with everything from cashflow planning to audit prep.
How do I use Dext Vault?
To use Vault, you’ll need to be subscribed to Dext Prepare, which is the platform many of our clients already use for managing receipts, invoices, and expense data. Dext Prepare is a cloud-based tool that lets you:
- Capture and upload receipts and invoices via app, email, or drag-and-drop
- Automatically extract key data and push it into your accounting software
- Track and categorise expenses, with full audit trails
Once you're set up on Dext, Vault becomes an additional feature within your dashboard – giving you access to secure document storage and smart search tools.
Vault uses optical character recognition (OCR) and AI to analyse your documents. This means you can:
- Upload scanned PDFs, Word docs, spreadsheets or images
- Find documents instantly using key words or supplier names
- Automatically detect key dates and values (e.g. renewal dates on contracts)
You can also set document retention rules, organise files by tags and folders, and share access with your team or accountant, allowing you to keep everything tidy and transparent.
If you're not already using Dext, we can help you get started with a subsidised subscription through LWA’s partnership with Dext, and Vault will be included.
Is there an additional fee for Dext Vault?
Vault is currently available at no extra cost for all Dext Business subscriptions as part of a promotional offer running until September 2025. After this date, Dext plans to review its pricing, but they’ve indicated that a free tier of Vault is likely to remain available across all subscription plans.
There’s good news for our clients:
- For LWA clients already using Dext Prepare via our subscription, Vault is included at no extra charge.
- For clients not yet using Dext, we recommend setting up your Dext account directly through LWA. This gives you access to a subsidised fee, and Vault will be included as part of your subscription.
If you're unsure which plan you're on or would like to explore Dext Prepare for the first time, contact Matt Jones or Bradley Allen-McKenna in our team, and we’ll guide you through the options.
How Dext Vault can benefit your business
We know from working with hundreds of clients that keeping track of financial paperwork can be a headache, especially when records are spread across different platforms, inboxes or filing cabinets. To help businesses in this predicament, Vault provides:
- Peace of mind that all key financial documents are securely backed up
- Greater visibility across your business’s financial commitments
- Time saved on admin and document hunting
- A simpler audit and year-end process
And because Vault is built by Dext, it integrates seamlessly with your existing bookkeeping and accounting tools such as Xero.
LWA can help you benefit from AI
Dext Vault gives you the tools to stay organised, compliant, and focused on running your business so that you’re not chasing paperwork and as ever, the team at LWA are here to help you make the most of it.
If you think Vault could be useful for your business, we’re here to help as your accountants and digital advisors including providing a demo or bespoke training session to help set it up.
Get in touch with our Client Digital Specialist, Bradley Allen-McKenna on 0161 905 1801 in our South Manchester office, or email mail@lwaltd.com with ‘Dext Vault’ in the subject field.
In the meantime, visit our Dext Cloud Accounting & AI page for more insights on Dext Prepare including helpful ‘how to’ videos.